Administration & Security
- Each user has their own username and password
- Unlimited user groups within distinct privileges
- Assign user privileges according to group role
- Centralized administration and set ups
- Supported by high performance cloud computing platform
- Automated backups and fail over of the system
Integrations
- Integration of POS with I-Pay payment gateway for seamless recording of payments from customers through mobile money and payment cards
- Integration with biometrics for waiters
Communication
- Schedule and send important reports to emails and smart devices
- Automated alerts notifications
- Online access over any internet enabled device
Employee Portal
- Request for leave
- View approved leaves
- View pay slips
- View diary for scheduled tasks
- View Income Tax Deduction Card
Human Resource
- Employee registration
- Ledger integrated pay slip generation
- Leave management
- Automated master payroll reports
- Payroll analysis (PAYE, NHIF, NSSF, Loan and other payroll parameters)
- Ledger integrated pay slip generation
- Leave and off-duty management
- Scheduling and Duty Roster
- Diary
House Keeping
- Delegation of work to specific housekeeping staff
- Track room status against assigned housekeeping staff
- Track consumable inventory, equipment and operations
- Block room for maintenance where required
Business Intelligence Dashboard
- Provides insights on business KPI’s
- Metrics displayed on Hospitality section: Average Daily Rate, Revenue Per Available Room, Room Occupancy Rate, Average Length of Stay, etc
- Metrics displayed on Financial section: Gross Profit Margin, Operating Expense Ratio, Current Ratio, Operating Profit Margin, etc
- Metrics displayed on Inventory section: Inventory Turnover, Inventory Period, Inventory to Sales Ratio, etc
Budgeting
- Generate and adjust budgets easily monthly/quarterly/yearly
- Pre-fill newly generated budgets with data from a previous budget summary
- Obtain budget variance reports for analysis of your spending
- Assess favorable and unfavorable variances against Standards
- Assess the efficiency of organizational spending across departments
Assets Management
- Asset capitalization: track cost of asset acquisition
- Track depreciation, transfer, revaluation, and disposal
- Record asset insurance policy details and keep track of premium payments
- Preventative Maintenance: track technical servicing scheduled for the asset
- Asset tagging
Accounts Receivable
- Accounts receivable ledger
- Corporate statements
- Accounts receivable aging analysis (summary / per customer / per organization)
- Batch payments for A/R Invoices.
- Partial A/R invoice payments
Accounts Payable
- Accounts payable ledger
- Supplier ledger
- Supplier bills report
- Supplier aged analysis report by month. Provides an option of matching the invoices against the payments
- General ledger accounts
- Automated payment vouchers & remittance for payments
- Merge GRNs, LPOs, delivery notes and the invoices
- Batch supplier bills (A/P invoices) payments.
- Partial A/P invoice payments
Accounting & Finance
- An extensive, flexible and well organized chart of accounts to support all accounting needs for your business. Informed by IFRS (International Financial Reporting Standards)
- Asset Management – Automated depreciation, asset maintenance
- Accounts Receivable – for individual and corporate customers
- Accounts Payable – for all suppliers
- Aging schedules for both payables and receivables
- Automatically generate corporate statements
- View statement per company at a click of a button
- Allocate invoices once payment is received and automatically remove them from pending
Invoices.
- Cash management (Petty cash, cash transfers, banking)
- Create and monitor bank deposits
- Write cheques to suppliers and also for other payments
- Budgeting – Automated budget schedule for monthly, quarterly and yearly periods
- Bank reconciliation and reconciliation report
- Multi-currency support
Customer Relationship Management
- RFP Management/opportunity management
- Lead management
- Pricing and Discount Matrix
- Account Management
- Track sales campaigns
- Contract Management
- Customer Portal
- Customer Releasing
- Sales Orders, entry, tracking
- Sales Quotes & Estimating, Entry, Tracking
- Engage with guests through automated, customizable emails, specific discounts and packages, before and after stay
- Send push notifications with special offers to guests during stay
- Reuse content (emails, text)
- Schedule emails on mobile friendly templates
- Drive guest loyalty through gift cards
Table Reservations
- Configure tables for all locations in the restaurant
- Define tables to indicate minimum and maximum number of guests
Menu Planning
- Efficient menu analysis. Drive profitability through food costing
- Categorize menu items to maintain an optimal yield on your cost/price matrix by lowering overall fixed costs
- Determine the contribution of your recipes and sub-recipes to the gross margin
- Maintain competitive uniqueness through dynamic pricing for automatic offers and happy hours
- Integration with online food ordering platforms
Stores & Kitchen
- Supports multiple storage locations
- Create different categories and sub-categories for all items
- Add new and update existing stock items
- Alerts and reports for items with short expiry dates (where applicable)
- Alerts and reports for stock levels
- Track stock movement from purchases, return outwards, sales, return inwards, internal consumption and stock adjustments.
- Adjust stock when necessary
- Inter-departmental (and branch) stock orders (issue items between storage locations and departments)
- Automatic mark up on unit cost
- Stock take functionality with variance reports
- Handheld support for inventory tracking/ordering helps you maintain a paperless kitchen
Procurement
- Raise LPO for stock items and services
- View pending and unauthorized orders/LPO
- Automatically update stock with Goods Delivered Note
- Automatically create supplier invoice upon receiving goods.
- Merged LPO-GRN-A/P Invoice reports
- Automatic alerts when supplier bills are due
- Pay supplier invoices and bills
- Automatically generate supplier statements
- View supplier payment history
Front Office
- Create facilities e.g. Rooms, conference halls, gardens etc
- Set rates for all facilities and services offered.
- Check facility (rooms, conferences) availability.
- Booking calendar displays occupancy with predictive data on peaks
- Guest registration
- Guest items registration
- Track city ledgers and registered guests
- Allocate guest packages and additional charges to folio
- Split guest folios
- Track commissions paid against travel agents
- Review daily financial activities through Night Audit
- Track status of each room against housekeeping
- Generate reports for capacity utilization and facilities occupation rates
- Dynamic rates. Optimize rates for peaks, holidays and weekends
- Interact with guests pre-arrival, during stay and post-departure
End of Shift Reconciliation
- Automatic user register (when user begins and ends shift)
- Generate End-Of-Shift Cash reconciliation summary report
- Generate cash receipts and payment schemes summary report (includes revenue units summary)
- Generate sales and cash reports for every cashier/user
Cashier / Point of Sale
- Touchscreen point of sale.
- Supports multiple points of sale and cashier points
- Provides a simple menu from which to create orders
- Raise sales orders and send them to stores/cashier/kitchen
- Provides creation of different types of categories for customers
- Provides options for cash and credit transactions
- Easy to use user interface
- Provision for item codes
- Generate quotations
- Generate delivery notes
- Create customer accounts
- Generate receipts for cash paying customers and invoices all credit sales.
- Generate receipts for debtor payment
- Offers various payment schemes (cash, cheque, mobile money, EFT, credit cards and debit cards – with an option of creating more schemes)
- Automated VAT analysis
- Reports indicating all sales done by every user/cashier/waiter